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Conference Visa

Who can apply?

Conference Visa is granted for the duration of the conference to those who are going to India for attending an international conference/seminar/workshop etc. A copy of the letter of invitation from the organiser is required. Letter from the local participant/employer should also be submitted to establish credentials of the applicant. Prior Clearance from Ministry of Home Affairs and Ministry of External Affairs, Govt. of India would be required for foreigners participating in conferences/seminars/workshops etc if they are from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons.

Required Documents

Conference Visa is granted for the duration of the conference to those who are going to India for attending an international conference/seminar/workshop etc. Following documents are to be submitted along with visa application form:

  1. One printed copy of the online visa application form duly signed on both pages
  2. One recent photograph as per photo specifications
  3. Original passport with at least two blank pages and minimum 6 months validity
  4. Copy of profile page of passport. If applicant is holding dual/multiple nationality, copy of profile page of all passports
  5. Copy of Hong Kong/Macau ID for residents and copy of valid HK/Macau visa for non residents
  6. A copy of the invitation letter from the organiser in India.
  7. Letter from the participant/employer to establish credentials of the applicant
  8. Clearance from Ministry of Home Affairs and Ministry of External Affairs GOI for foreigners participating in conferences/seminars/workshops etc ( In case  they are from Afghanistan, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons)
  9. Political Clearances issued by Ministry of External Affairs (MEA) of GoI
  10. Self undertaking as per Form-II regarding use of satellite phone
  11. General self undertaking as per Form-III

Processing Time

Processing time : For Non HK Passport holders Min 7-10 working days . For HK Passport holder 5-6 working days

Visa fee schedule

NOTE: At Indian Visa, Passport and Consular Services Hong Kong, We DO NOT ACCEPT 1000 (One Thousand) HKD NOTE.

Conference Visa fee schedule

(Visas are normally issued for duration of 3 months with a single entry.)

  1. BLS service charges: HKD 47

VISA FEE SCHEDULE FOR ALL NATIONALITIES OTHER THAN AS SPECIFIED BELOW IN S.NO.  14 to 28
SN Type Duration Entries Visa Fee in HKD (including ICWF HKD24/-)
1 Conference/Seminar upto 6 M S/M 642
2 Missionary upto 6 M S/M 642
6M to 1 Y M 950
1Y to 5Y M 1567
3 Mountaineering upto 6 M S/M 642
6M to 1 Y M 950
4 Film upto 1 Y S/M 850
5 For Afghanistan, Argentina (restricted to tourist, business and transit visa only) , Bangladesh, DPR Korea, Jamaica, Maldives, Mauritius, Mongolia, South Africa and Uruguay (restricted to tourist visa only)  nationals:
  All types of visa (except restiction as mentioned above) 24
6 For Pakistani nationals:
  All types of visa 35
7 For Singapore nationals:
  For all other types of visas, general visa fee will be applicable
8 For Japanese nationals:
  All other types of visa for Japanese nationals 86
9 For UK nationals:
  Research Visa, upto 3 years or duration of course, whichever is less 1791
  Business visa issued same day (excluding visa fee) 1683
  Emergency visa charges 687
10 For Nigerian nationals:
  All types of visa 1953
11 For US nationals:
  Compulsory additional visa application fee for all types of visa (except Tourist and Business visas) 155
12 For Ukrainian nationals:
  All other visas (entry, conference, journalist etc.)
  Up to 6 months 680
  Up to 1 year 1027
  less than 5 years 1567
  Emergency visa fee 656
13 For Russian nationals: All types of visa
  Single Entry 333
  Double Entry 719
  Multiple Entry 950
14 For Sri Lanka Nationals
15 For Mozambique Nationals
All other types visas (Except Transit and Student) up to 6 months 1721
up to 6 months ( in Emergency) 2338
up to one year 2338
up to one year (in Emergency) 2338
Up to 5 year 2338
up to 5 year (in Emergency) 2338
16 Seychelles (all types except Employment/ Work Visa) 24
17 Myanmar nationals (all types of visa) 0
18 Business visa fee for nationals of following countries  
Country Name up to 1yr up to 5yrs  
Australia 1683 2300  
Czech Republic 1494 2107  
Ecuador 1876 2493  
France 1297 1953  
Iran 2146 2763  
Ireland 1567 2184  
New Zealand 1027 1953  
Philippines 1721 2338  
Poland 1143 1953  
Saudi Arabia 1983 2300  
Thailand 1567 2184  
UAE 3225 3843  
USA 1104 1953  

Applicants who are not residents or who have not completed two years of residence in HK or Macau are required to fill in the Personal Particulars Form in addition to the Visa Application Form

Remarks

Applicants who are not residents or who have not completed two years of residence in HK or Macau are required to fill in the Personal Particulars Form in addition to the Visa Application Form

Conference Visa FAQs

Several queries have been raised about the procedure to be followed for obtaining a Conference Visa for attending international conferences, seminars, workshops etc. in India.

Frequently asked questions with regard to the above issue and replies thereto are outlined below for information, guidance and compliance of all concerned:

Q.1 Who are eligible for a Conference visa?
Q.2 What is the procedure for grant of Conference Visa?
Q.3 What is the procedure for obtaining clearance from the Ministry of Home Affairs for the conference/seminar/workshop?
Q.4 What is the duration of the Conference visa?

Ans 1. A Conference visa is granted to a foreigner:

  • (i) whose sole objective of visiting India is to attend a conference / seminar or workshop being held in India;
  • (ii) who holds a valid passport, and a re-entry permit if that is required under the law of the country of nationality of the applicant;
  • (iii) who is not a persona-non-grata to the Government of India;
  • (iv) who is not considered an undesirable person and is not the subject of a negative list or any warning circular or other restrictive list; and
  • (v) who is a person of assured financial standing (the production of a return ticket and availability of sufficient money to spend during his stay in India may be considered sufficient for this purpose).

Ans 2.

(i) Indian Missions are authorized to issue Conference visas to elegates on production of an invitation to a conference/seminar/workshop being organized in India by a Ministry or Department of the Government of India, State Governments or UT Administrations, Public Sector Undertakings, Central ducational Institutions, Public Funded Universities (list of such institutions are available on the website www.education.nic.in and the websites of the University Grants Commission and Association of Indian Universities), or an organization owned and controlled by the Government of India or any State Government / UT, United Nations or its specialized agencies. Missions will process the cases for grant of visas and after satisfying themselves, grant visas to the participants of such events except in cases indicated below under sub para (iii).
(ii) If the conference/ seminar/ workshop is sponsored by an NGO or a private institution, the Mission should scrutinize the background of the NGO/private institution and grant visa to the participants except in cases indicated in sub-para
(iii) below. If the Mission concerned has any doubt about the background of the sponsoring NGO/private institution, the matter may be referred to MEA and MHA for verification of the background of the NGO/private institution concerned. However, in respect of all international sports events, the organizer shall submit the proposal for holding the international sports event to the Ministry of Youth Affairs & Sports for prior clearance and the Ministry of Youth Affairs & Sports shall refer the proposal to the Ministry of Home Affairs and the Ministry of External Affairs with their recommendations.Visa for the participants of international sports event shall be issued by the Indian Missions/Posts subject to production of clearance of the Ministry of Youth Affairs & Sports, political clearance from the Ministry of External Affairs and security clearance from the Ministry of Home Affairs.
(iii) Missions will be required to make a prior reference to the Ministry of External Affairs and Ministry of Home Affairs before granting conference visas to foreigners participating in conferences/ seminars/ workshops etc. in India only in the following cases:-
(a) Participants from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons; and
(b) Participants of conferences/seminars/workshops who are required to visit 'Restricted' or 'Protected' areas in India, or areas affected by terrorism, militancy and extremism etc. viz. Jammu & Kashmir and the North Eastern States(other than the States of Manipur, Mizoram and Nagaland).
In the above cases, Ministry of External Affairs will examine the proposal along with the Ministry of Home Affairs and grant clearance within four weeks. Clearance will be conveyed to the Missions and organizers of the conference.

Ans 3. Following procedure will be observed for seeking prior security clearance for the International conference/seminar/workshop (event) from the Ministry of Home Affairs:

  • (i) Only such events, which from the stand point of parameters as mentioned in sub-para (iii) in reply to
    Qn.2 above require MHA's security clearance, should be forwarded by the Ministries/Departments of the Central Government, State Government, PSUs etc. to the Ministry of Home Affairs at least 30 days prior to the commencement of the event. However, in respect of all international sports events, the organizer shall submit the proposal for holding the international sports event to the Ministry of Youth Affairs & Sports for prior clearance and the Ministry of Youth Affairs & Sports shall refer the proposal to the Ministry of Home Affairs, with their recommendations, for security clearance at least 30 days prior to the commencement of the event.
  • (ii)If the event includes participants from the countries for which prior 'security clearance' is required, as mentioned in answer to Q.2 above, details in the following format should be sent to the Ministry of Home Affairs at least 30 days prior to the commencement of the event so as to enable adequate time to process the requisite security clearance.

    Sl.No. Name of applicant Father's /Husband's Name Nationality Date of Birth Place of Birth Passport Number Date & Place of Issue Date of Expiry Add-ress
    1 2 3 4 5 6 7 8 9 10

  • (iii) The request for holding international conferences requiring security clearance from the Ministry of Home Affairs (Foreigners Division) in terms of the parameters as mentioned in answer to Question no.2 will be submitted by private organizers – be it an NGO or a private institution to the Ministry of Home Affairs (Foreigners Division) for requisite clearance within the prescribed time frame i.e. at least 60 days prior to the commencement of the event along with the complete details of the participants from the Prior Reference Category countries i.e. Afghanistan, China, Iraq, Iran, Pakistan, Sudan, Foreigners of Pakistani origin and Stateless persons in the format given in sub-para (ii) above.
  • (iv) Participants from Pakistan are required to apply for visa at High Commission of India in Islamabad 'on line'. While submitting the proposals for security clearance to the Ministry of Home Affairs (Foreigners Division), the Unique ID (File no.) of the visa application in respect of participants from Pakistan who have applied for visa at HCI Islamabad may invariably be furnished along with the application. Clearance in respect of participants from Pakistan will be given by the Ministry of Home Affairs only 'on line'.
  • (v) All such proposals requiring clearance as mentioned above should be addressed to the Section Officer (CC), Foreigners Division, Ministry of Home Affairs, NDCC-II Building, Jai Singh Road, OFF Parliament Street, New Delhi –110001.

In view of the revised procedure for grant of conference visa as explained above, clearance from the Ministry of Home Affairs for holding an event from security angle would be required only in respect of cases covered above. No security clearance would be granted by MHA for any event which is not covered above.


Ans 4. Conference visa will be issued for the duration of the conference and the travelling time. However, the delegates coming to attend conference etc. in India can combine tourism with attending the conference. Missions can, at their discretion, grant visas for the required period. Such visa shall not exceed maximum validity of Tourist Visa, i.e. 6 months subject to usual conditions applicable for grant of the Tourist visa.

Visas to participants covered in the categories mentioned in sub-para (iii) of answer to Q.2 will not be granted for a duration longer than that may be specified by the Ministry of External Affairs and the Ministry of Home Affairs or the minimum period required.

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